The family uses Apple Reminders for shared tasks. Matt uses additional personal tools for his own work.
Family Tasks: Apple Reminders (shared via iCloud)
Key Shared List: Groceries — the main one the whole family uses
Matt's Personal Tasks: Todoist (personal) + TickTick (work)
Access: Reminders app on any Apple device
Apple Reminders is the family-facing task tool. It's built into all Apple devices and works without any extra apps or accounts.
Shared Lists:
Shared lists are shared via iCloud — each family member needs to accept the sharing invite once. After that, changes appear on all family devices in real time.
Matt uses Todoist to manage his personal task backlog, projects, and GTD-style capture. This is Matt's personal system — family members don't need to use or access it.
If you need to give Matt a task or reminder, just text him or add it to the family group chat. He'll capture it in Todoist himself.
Matt's work tasks sync into TickTick automatically from his work platform. This is work-only — completely separate from family task management.
On iPhone/iPad:
On Mac:
Tip: You can also say to Siri: "Add milk to the Groceries list"
Tap the circle next to each item as you pick it up. Checked items move to the bottom and can be cleared after shopping.
Just add it to your personal Reminders list (not the shared Groceries list). It stays on your device only unless you explicitly share it.
The Groceries list is shared via iCloud. If it's not showing: